Understanding the Purpose and Importance of the Greek Employment Verification Letter

When applying for a Greek Schengen visa, one of the most critical documents you must submit is the Employment Verification Letter (also known as a No-Objection Certificate or Employment Certificate). This official document from your employer serves multiple purposes: it proves your stable employment status, confirms your financial stability, and assures the Greek consulate that you have strong ties to your home country and will return after your visit.

The Greek authorities require this document to verify that you:

  • Have a stable source of income
  • Are granted leave for the specific travel dates
  • Have approved vacation time
  • Will return to your job after the trip
  • Can financially support yourself during your stay in Greece

Key Components of a Greek Visa Employment Verification Letter

A proper Greek visa employment verification letter must contain specific elements to be considered valid by the consulate. Missing even one component can lead to visa rejection or delays.

1. Official Company Letterhead

The letter must be printed on your company’s official letterhead, which includes:

  • Company name and logo
  • Full registered address
  • Contact information (phone number, email, website)
  • Business registration number (if applicable)

Example:

┌─────────────────────────────────────────────────────┐
│ TECH INNOVATION SOLUTIONS LTD.                      │
│ 123 Business Avenue, Tech Park                      │
│ Athens, Greece 10434                                │
│ Tel: +30 210 123 4567 | Email: hr@techinnovation.gr │
│ Website: www.techinnovation.gr                      │
└─────────────────────────────────────────────────────┘

2. Date and Recipient Information

Include the current date and address the letter to the appropriate Greek consulate or use a general address.

Format:

Date: [Current Date, e.g., January 15, 2024]

To: The Consulate General of Greece
[City, Country] OR
To Whom It May Concern,

3. Employee Information

Provide complete details about the employee:

  • Full legal name (as in passport)
  • Passport number
  • Date of birth
  • Current residential address
  • Job title/position
  • Department

Example:

Employee Name: John Smith
Passport No: AB1234567
Date of Birth: March 15, 1985
Address: 456 Residential Street, City, Country
Position: Senior Software Engineer
Department: Research & Development

4. Employment Details

This is the core section that must include:

  • Start date of employment (exact date)
  • Employment type (permanent, contract, part-time)
  • Current annual/monthly salary (in local currency and EUR equivalent)
  • Leave approval (specific dates of approved leave)
  • Guarantee of job retention (statement that job will be available upon return)

Example:

John Smith has been employed with our company since June 1, 2018, as a permanent employee. 
He currently holds the position of Senior Software Engineer with an annual salary of €65,000 
(approximately $70,000 USD). We have approved his leave from February 10, 2024, to February 
25, 2024, and confirm that his position will be held for him upon his return on February 26, 2024.

5. Purpose of Travel (Optional but Recommended)

Briefly mention the purpose of travel if known (tourism, business, family visit).

Example:

The purpose of his travel is tourism in Greece.

Schengen Visa Clause (Critical)

This is a mandatory clause for Schengen visa applications that states the company will be responsible for the employee during their stay and confirms the employee will not overstay.

Example:

We hereby confirm that the above-mentioned employee will be on approved leave during his 
stay in Greece and will return to his duties on [return date]. We also confirm that the 
company will be responsible for the employee during his stay in Greece and that he will 
not overstay his visa.

7. Financial Responsibility Statement

A statement about who is responsible for travel expenses and accommodation.

Example:

All travel expenses, accommodation, and other costs related to the trip will be covered 
by the employee himself.

8. Contact Information for Verification

Provide direct contact details for the HR department or the signatory for verification purposes.

Example:

For any verification, please contact:

HR Manager: Maria Papadopoulos
Email: hr@techinnovation.gr
Phone: +30 210 123 4567 ext. 123

9. Signature and Stamp

The letter must be signed by an authorized person (HR Manager, Director, CEO) and stamped with the official company seal.

Example: “` Sincerely,

[Signature]

Maria Papadopoulos HR Manager Date: January 2 Schengen Visa Employment Verification Letter: English Templates and Comprehensive Writing Guide

Understanding the Purpose and Importance of the Greek Employment Verification Letter

When applying for a Greek Schengen visa, one of the most critical documents you must submit is the Employment Verification Letter (also known as a No-Objection Certificate or Employment Certificate). This official document from your employer serves multiple purposes: it proves your stable employment status, confirms your financial stability, and assures the Greek consulate that you have strong ties to your home country and will return after your visit.

The Greek authorities require this document to verify that you:

  • Have a stable source of